Every employer who processes personal data of their employees is, under the GDPR, required to provide clear and complete information on how such data is processed. The document titled Information on the Processing of Employee Personal Data fulfills this obligation and serves as a tool for ensuring transparency and protecting employee rights. It is advisable that employees receive this document before signing an employment contract, an agreement to perform work, or an agreement on work activity.
Our firm prepares a comprehensive document containing all legally required elements, including the types of personal data processed by the employer (such as identification, contact, payroll, or attendance data), the purposes and legal bases for processing, data retention periods, categories of persons with access to the data, and a description of employees’ rights and how they may exercise them.
As part of our services, we also provide practical recommendations on how to implement and maintain the documentation effectively. We assist employers in setting up proper internal procedures to ensure full compliance with legal obligations regarding employee data processing and to avoid any complications in the event of an inspection by the Office for Personal Data Protection.
The employer should ensure that this document is permanently accessible to employees, for example by storing it in an internal repository or HR system. In the event of any updates, employees should be duly informed, for instance via email.
Our documents are drafted clearly and accessibly. They help employers meet their information duties, prevent potential sanctions, and strengthen transparency and trust in employer–employee relations.
